OwnDriveVault — Enterprise Multi-Tenant Secure Document Management

auto_awesome Features

Everything You Need to Stay Organized

Designed for teams who value security, collaboration, and simplicity. Every feature built with purpose.

business

Multi-Tenant Organizations

Host unlimited companies on one platform. Each gets its own isolated workspace, users, folders, documents, and Google Drive connection — zero cross-tenant leakage.

Multi-Tenant

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Self-Service Company Signup

New companies can register themselves in one click from the login screen. Company account, admin user, full permissions, and admin rights — all provisioned automatically.

Multi-Tenant

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Self-Service User Registration

New users register with their company admin's email. Accounts are created inactive until the admin activates them — no unauthorized access ever.

Multi-Tenant

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Platform Owner Organizations Panel

Platform owner gets a dedicated Organizations view: user counts, doc counts, Drive connection status, and one-click activate/deactivate per company.

Multi-Tenant

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Full System & Tenant Backup

Platform owner downloads a complete system .sql snapshot. Company admins get a tenant-scoped .sql — users, folders, shares, permissions, Drive connection — all in one click.

Backup

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One-Click Restore

Restore any OwnDriveVault-generated .sql backup with a single click. Statement-by-statement execution, safety checks, and OwnDriveVault-signature validation before touching the DB.

Backup

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Password Reset (Super Admin)

Super Admin (and Company Admin) can reset any user's password from the User Management panel — with confirmation, min-6-char enforcement, and bcrypt hashing.

Security

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Skip & Cancel Uploads

Multi-file uploads show a live progress bar with Skip File and Cancel All buttons. Skipped files are automatically cleaned from Drive to prevent orphans.

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Bulk Operations with Select All

Select All checkbox on every list. Bulk delete, bulk share, bulk revoke — for files and folders. Confirmation counts, per-item results, and partial-success handling.

Collaboration

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Client-Side ZIP Download

Bulk-select files and download them as a single ZIP — generated entirely in the browser with JSZip. No server storage, no upload limit, no timeouts.

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OAuth 2.0 Auth Code Flow

Google Drive connects with the secure Authorization Code flow — refresh tokens guaranteed. Access tokens auto-refresh; Drive stays connected forever.

Security

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Google Drive Disconnect

Super Admin / Company Admin can disconnect Drive any time. Stored tokens are removed, uploads stop, and existing files remain 100% safe on Google Drive.

Security

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Auto User Drive Folder

Every new user — created or registered — automatically gets a dedicated Google Drive folder. Missing folders are auto-healed on next login or session check.

Organization

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Drive Connection Enforcement

Users cannot be created until the company admin has connected Google Drive. Existing users are never blocked — smart check keeps everything running.

Security

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Nested Subfolders (Unlimited Depth)

Create unlimited main folders, subfolders, and sub-subfolders with breadcrumb navigation. Each maps to a real Google Drive folder for native organization.

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Breadcrumb Navigation

Navigate deep folder hierarchies with clickable breadcrumbs showing the full path: Root › Main Folder › Subfolder › Nested. Jump to any level instantly.

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3-Dot Action Menu

Clean user management with a 3-dot dropdown per user: change role, activate/deactivate, reset password, delete — all in one compact menu with smart role guards.

Admin

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Real-Time Upload Progress

Live percentage counter, status messages ("Uploading...", "Saving record..."), smooth animated bar. Multi-file queue shows "File 2/5" as each upload completes.

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Universal File Support

No format restrictions, no size limits. Upload any file — .exe, .apk, .iso, 100MB+ videos, unknown formats — everything saves to Drive with proper DB tracking.

Flexibility

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Recursive Drive Cleanup

Deleting a user, folder, or subfolder recursively cascades through all nested content — DB and Google Drive stay perfectly in sync. Zero orphaned files.

Automation

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Hierarchical Protection Cascade

Smart 4-tier protection: Super Admin manages everyone, Master Admin manages Admins + Users, Admin manages Users only. Impossible to escalate accidentally.

Security

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CSRF + Rate-Limited Login

Every POST validated with a 32-byte session-bound CSRF token. Login rate-limited with 5-attempt lockout and auto-cleanup of expired attempts.

Security

Google OAuth Login

One-click Google Sign-In with company-email tenant resolution. Auto account creation only for platform owner; all other new accounts stay inactive until approved.

Security

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Multi-Select Sharing + Revoke

Share files or folders with multiple users at once. Select All checkbox, bulk share, bulk revoke — same for both files and folders. Skip already-shared users automatically.

Collaboration

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9 Granular Admin Rights

Create/Delete Folders, Create/Delete Users, Change Roles, Manage Users, Manage Documents, View All Shares, Manage Permissions — all individually toggleable.

Admin

analytics

Dashboard Stats & Greetings

Real-time stats: total documents, storage used. Time-based greetings. File type icons (PDF, Image, Video, Doc) with metadata per card.

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Dark & Light Themes

Beautiful dark mode by default with smooth light theme toggle. Preference saved locally with flash-of-unstyled-content prevention.

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Fully Responsive Design

Mobile-first responsive layout with slide-out sidebar, touch-friendly controls, adaptive grids, and a dedicated mobile menu for phones and tablets.

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Toast Notifications

Real-time feedback for every action: success, error, info. Auto-dismiss with smooth animations. Color-coded icons for instant recognition.

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Folder Sharing with Permissions

Share entire folders with View or Edit & Upload permissions. Shared folder contents automatically visible to recipients — including nested subfolders.

Collaboration

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Trash & Restore (30-Day Safety Net)

Deleted files move to Trash for 30 days — restore anytime or delete forever. Empty Trash for admins, auto-purge after the safety window closes.

Data Safety

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In-App File Preview

PDFs, images, videos, audio and text files open instantly in a secure modal — no download needed, no leaving the app. Previews are audit-logged.

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Activity & Audit Logs

Every login, logout, upload, download, preview, share, revoke, trash, restore and payment is recorded with user, time and IP — filterable and CSV-exportable.

Compliance

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External Share Links

Send password-protected, expiring public links to people outside your organization — download on/off control, view counting, instant revoke.

Collaboration

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Billing, Invoices & Subscriptions

Platform owner records payments with auto invoice numbers; paid payments extend subscriptions automatically; companies see their full payment history.

Billing

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Subscription Expiry Control

Set expiry per organization from the Organizations panel. Warning banners at 7 days, red pulsing alerts in the final week, login block after expiry until renewal.

Billing

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Reports & Analytics

30-day upload charts, top users by uploads, most-shared files, storage and share totals — a management-grade overview per organization.

Analytics

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File Versioning & Restore

Re-uploading a file with the same name keeps every old version safely. Browse Version History and restore any previous version in one click.

Organization

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Favorites & Smart Filters

Star important files and slice your library instantly: Favorites, PDF, Images, Videos, Docs, plus owner, size and date filters.

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File Requests (Public Dropbox)

Generate a secure upload link — clients submit files without an account straight into your chosen folder, with expiry and close control.

Collaboration

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File Comments

Discuss any file with team comment threads — add and delete comments with full attribution, kept inside the workspace.

Collaboration

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White-Label Branding

Each company sets its own display name, logo and primary color — the login screen and dashboard reflect their brand, not yours.

Premium

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Active Session Management

See every logged-in device with browser, IP and time. Logout other devices or all devices; idle sessions auto-expire after 30 minutes.

Security

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Secure Download Proxy

Downloads and previews stream through your server with ownership, share and permission checks — no exposed Drive links, no 403s for authorized users.

Security

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Enterprise-Grade Security Built In

Every layer hardened against common attack vectors. Security isn't a feature — it's the foundation.

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CSRF Token Protection

Every POST validated with a cryptographically secure 32-byte session-bound CSRF token. Auto-attached via global fetch interceptor.

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Login Rate Limiting

Max 5 attempts with 15-minute lockout. UNIX-timestamp based — timezone independent. Auto-cleanup of expired records.

Secure Session Cookies

HttpOnly, Secure (HTTPS), SameSite=Strict flags. Prevents XSS cookie theft and cross-site request forgery via cookie attachment.

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SSL/TLS Verification

All cURL requests enforce SSL_VERIFYPEER + SSL_VERIFYHOST=2 with CA bundle. Man-in-the-middle attacks impossible.

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Secrets in Config File

DB credentials, Google Client ID/Secret, admin email — all in a separate config.php never committed to application logic.

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SQL Injection Prevention

100% prepared statements (PDO). Permission keys are whitelisted. No dynamic SQL construction anywhere.

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Upload Validation

Server-side MIME normalization, filename sanitization via basename(), safe 255-char truncation with extension preserved.

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Error Suppression

Display errors disabled. Exceptions caught server-side. Generic messages returned to client — no stack traces leaked.

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Password Hashing

PHP password_hash() with PASSWORD_DEFAULT (bcrypt). Verification via password_verify(). Random 32-char for OAuth accounts.

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OAuth 2.0 Authentication

Google Drive access uses secure tokens with automatic refresh (Authorization Code flow). No Google passwords ever stored.

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100% Data Sovereignty

Files upload directly from browser to your Drive. Disconnect anytime — your data stays with you. Never on our servers.

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Protected Super Admin

The platform owner account is hard-coded as undeletable and unmodifiable — no privilege escalation possible.

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Cross-Tenant Guards

Every API call verifies that the requested resource belongs to the caller's organization. Cross-tenant access is flatly refused.

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GDPR-Ready Privacy

Files live in your Drive — compliance ownership stays simple and fully in your hands. Export or disconnect anytime.

devices

Active Session Management

Device + IP tracked per login; remote revoke, logout-all-devices, 30-minute idle timeout and 30-day maximum session lifetime.

history

Immutable Audit Trail

Tenant-scoped activity logs record who did what, when and from which IP — filterable in-app and exportable as CSV for compliance reviews.

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External Link Controls

Public links carry bcrypt-hashed passwords, expiry timestamps, download toggles and view counters — fully revocable at any moment.

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Proxy Download Checks

Every download and preview passes ownership, share and permission verification server-side before a single byte is streamed.

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5-Tier Role Hierarchy

Clear roles for total control. Every user has a specific purpose, ensuring maximum security.

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Super Admin

Platform Owner

check_circle Manage ALL organizations (multi-tenant view)
check_circle Activate/deactivate entire companies
check_circle Full system backup & restore
check_circle Reset any user's password
check_circle Record payments & set subscription expiry
check_circle Cannot be deleted or modified
check_circle All permissions permanently enabled
star Protected platform account

domain

Company Admin

Tenant Super Admin

check_circle Connect & disconnect company's Google Drive
check_circle Full control over their own tenant
check_circle Create users, assign Master Admin
check_circle Reset passwords of tenant users
check_circle Tenant-scoped backup download
check_circle Manage white-label branding for the company
lock Cannot manage other tenants
lock Cannot access platform Organizations panel

verified_user

Master Admin

Full Admin Rights (Fixed)

check_circle All 9 admin permissions (non-editable)
check_circle Manage regular admins & users
check_circle Create/delete folders & subfolders
check_circle Create/delete users
check_circle Change roles (except Master Admin)
lock Cannot connect Google Drive
lock Cannot manage other Master Admins

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Admin

Operational Manager

check_circle Customizable admin rights (9 toggles)
check_circle Create folders & subfolders (if permitted)
check_circle Manage users (if permitted)
check_circle View all shares (if permitted)
check_circle Delete any document (if permitted)
lock Cannot manage other admins
lock Cannot assign Master Admin role

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User

Team Member

check_circle Upload files (when permitted)
check_circle Download shared content
check_circle Share files with specific users
check_circle Delete own files (when permitted)
check_circle View shared-with-me files
check_circle Manage own shares
check_circle Star favorites & comment on files
check_circle Manage own active sessions
lock No admin panel access

tune Permissions

Granular Permission Matrix

Every action controlled by specific permissions. Admins toggle each capability independently.

Permission	Super Admin	Company Admin	Master Admin	Admin	User
Manage Organizations	✓ Always	✗ Never	✗ Never	✗ Never	✗ Never
Toggle Org Active/Inactive	✓ Always	✗ Never	✗ Never	✗ Never	✗ Never
Full System Backup	✓ Always	✗ Never	✗ Never	✗ Never	✗ Never
Tenant Backup	✓ Always	✓ Always	✗ Never	✗ Never	✗ Never
Connect Google Drive	✓ (Own tenant)	✓ Company	✗ Never	✗ Never	✗ Never
Disconnect Google Drive	✓ (Own tenant)	✓ Company	✗ Never	✗ Never	✗ Never
Reset User Passwords	✓ Always	✓ Tenant	✗ Never	✗ Never	✗ Never
Create Folders/Subfolders	✓ Always	✓ Always	✓ Fixed	⚙ Toggle	✗ Never
Delete Folders/Subfolders	✓ Always	✓ Always	✓ Fixed	⚙ Toggle	✗ Never
Create Users	✓ Always	✓ Always	✓ Fixed	⚙ Toggle	✗ Never
Delete Users	✓ Always	✓ Always	✓ Fixed	⚙ Toggle	✗ Never
Change User Roles	✓ Always	✓ Always	✓ Fixed	✗ Never	✗ Never
Activate/Deactivate Users	✓ Always	✓ Always	✓ Fixed	⚙ Toggle	✗ Never
Manage Documents (Delete Any)	✓ Always	✓ Always	✓ Fixed	⚙ Toggle	✗ Never
View & Manage All Shares	✓ Always	✓ Always	✓ Fixed	⚙ Toggle	✗ Never
Manage Permissions & Rights	✓ Always	✓ Always	✓ Fixed	⚙ Toggle	✗ Never
Upload Files	✓ Always	✓ Always	✓ Always	✓ Always	⚙ Toggle
Download Files	✓ Always	✓ Always	✓ Always	✓ Always	⚙ Toggle
Delete Own Files	✓ Always	✓ Always	✓ Always	✓ Always	⚙ Toggle
Share Files/Folders	✓ Always	✓ Always	✓ Always	✓ Always	⚙ Toggle
View Activity Logs	✓ Always	✓ Always	✓ Fixed	✓ Fixed	✗ Never
Record Payments / Set Expiry	✓ Always	✗ Never	✗ Never	✗ Never	✗ Never
Manage White-Label Branding	✓ Always	✓ Company	✗ Never	✗ Never	✗ Never
External Links & File Requests	✓ Always	✓ Always	✓ Always	✓ Always	⚙ Toggle
Manage Own Active Sessions	✓ Always	✓ Always	✓ Always	✓ Always	✓ Always

route How It Works

From Signup to Secure Sharing in Minutes

No complex configuration. No technical expertise required. Just five simple steps.

Create Company Account

Sign up your company from the login screen. Your admin user, full permissions, and admin rights are provisioned automatically — no waiting.

Connect Google Drive

Company admin connects their corporate Google Drive with one OAuth click. Access & refresh tokens are stored securely. No passwords ever.

Add Team & Assign Roles

Create users (inactive by default) or let them self-register with your company email. Build folder structures, assign roles, set granular permissions.

Upload, Organize & Share

Drag & drop files, organize into unlimited nested subfolders, bulk-share with View or Edit, and download as ZIP. All safely on your Drive.

Monitor, Bill & Audit

Track every action in Activity Logs, review Reports, record payments with auto invoices, and control subscriptions — all from one dashboard.

business Industries

Perfect for Every Industry

OwnDriveVault adapts to your workflow — and to any number of organizations on the same platform.

⚖️

Law Firms

Confidential client files

🏢

Corporate HR

Employee records

🎓

Education

Student records

🏥

Healthcare

Patient documents

🎨

Creative Agencies

Media assets

💼

SMBs

Enterprise security

🏦

Financial Services

Audit trails & KYC

🏗️

Construction

Blueprints & contracts

trending_up Business Value

Why Companies Love OwnDriveVault

Transform your document management while saving time, money, and headaches.

savings

Zero Infrastructure Cost

Leverage existing Google Workspace storage. No servers to purchase or maintain. Save thousands annually.

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100% Data Ownership

Files upload directly to YOUR Google Drive. Never touch our servers. Absolute data sovereignty per tenant.

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Granular Access Control

Prevent data leaks by restricting upload, download, delete, share at individual level. 9 admin + 4 user permissions.

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Streamlined Collaboration

Multi-select sharing, bulk revoke, shared-with-me views, ZIP downloads. Keep teams in sync without email chaos.

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Enterprise Scalability

From 5 users to 5,000 — even across multiple companies. Role hierarchy and tenant isolation ensure security never degrades.

speed

Rate-Limited & Protected

Built-in brute-force protection with configurable lockout. CSRF tokens on every mutation. Protected 24/7.

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⚡ Admin Delegation Done Right

The 4-tier role system + 9 configurable admin rights means you can delegate operations without ever surrendering ownership.

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💾 Instant Disaster Recovery

Complete DB backup and one-click restore protects every user, folder structure, share, and permission. Migrate servers or recover from failures in seconds.

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🏢 True Multi-Tenancy

Run one platform for many companies. Each tenant has its own Drive, admins, users, and data — with zero cross-leakage and per-tenant activation control.

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🧾 Monetize Your Platform

Built-in billing, invoices and subscription control let you sell workspaces to companies and get paid on time.

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Audit-Ready Compliance

Immutable logs with IP and timestamps satisfy legal, HR and finance reviews — CSV export in one click.

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White-Label Per Tenant

Every company sees its own name, logo and colors — your platform, their brand.

❓ FAQ

Frequently Asked Questions

Everything you need to know before getting started.

OwnDriveVault hosts many companies on one platform. Each company ("tenant") gets its own isolated workspace — separate users, folders, documents, shares, permissions, and its own Google Drive connection. Every API call verifies tenant ownership, so no data ever crosses between organizations.

On the login screen, click "Create Company Account". Enter your company name, your name, admin email, and password. Your company workspace, admin user, full permissions, and admin rights are all provisioned in seconds — you can sign in immediately.

Two ways: (1) Admin creates them from the User Management panel — accounts start inactive. (2) Users can self-register from the login screen using your company admin's email. Their account is created inactive and stays that way until an admin activates it.

Directly in your own Google Drive (each company's own Drive). OwnDriveVault uploads files from your browser straight to Google's servers using secure OAuth 2.0 tokens. We only keep lightweight metadata (file name, size, Drive ID) to power the interface — actual files never touch our servers.

Five tiers: Super Admin (platform owner — manages all tenants), Company Admin (tenant super admin — controls their own company), Master Admin (fixed full admin rights, everything except Drive connect), Admin (customizable via 9 granular rights), and User (works within permission boundaries you define).

The Super Admin (platform) or Company Admin (their tenant) can reset any user's password from the User Management panel. Click the 3-dot menu next to the user → "Reset Password" → set a new one → share it with them.

Yes! OwnDriveVault supports unlimited depth nesting. Create a main folder, add subfolders inside it, then add sub-subfolders inside those, and so on. Each level maps to a real folder in Google Drive. Navigate with clickable breadcrumbs showing the full path.

Yes. Multi-file uploads show a live progress bar with Skip File and Cancel All buttons. Skipped files are automatically cleaned from Google Drive to prevent orphans. Real-time percentage, status message, and "File 2/5" queue label keep you informed.

Any Google account works, but we recommend Google Workspace for businesses — larger storage pools, admin console control, and enterprise-grade Google security for the underlying Drive. For multi-tenant deployments, each tenant should use their own Workspace account.

Their system access is revoked immediately, their permissions and shares are removed, and their dedicated Drive folder is deleted recursively (including any nested content). Shared company folders and other users' documents remain completely safe.

Yes! Super Admin can download a complete .sql backup of the entire platform (all tenants, users, roles, permissions, folders, documents, shares, Drive connections). Company Admins get a tenant-scoped .sql backup. Restore with one click — validated for OwnDriveVault signature before touching the DB.

There are zero restrictions. Your team can upload any file format (.pdf, .docx, .exe, .apk, .iso, .zip, video files, unknown formats) and any file size (100MB, 1GB, or larger). Every file gets proper database tracking with icon, size, and uploader info.

OwnDriveVault performs automatic recursive cleanup. When you delete a user, their entire Google Drive folder and contents are permanently removed. When you delete a folder, all nested subfolders and files inside it are deleted from both the database and Google Drive simultaneously. Zero orphaned files.

Yes! Select multiple files using the checkboxes (or "Select All"), then click "Download ZIP". The ZIP is generated entirely in your browser using JSZip — no server storage, no size limits, no timeouts. Skip and Cancel buttons let you control long downloads.

Absolutely. Use the built-in Backup & Restore feature. Download a complete .sql snapshot, install OwnDriveVault on the new server with the same Google Drive connection, upload the backup file, and your entire system — users, folders, shares, permissions — is restored exactly as it was. Files on Google Drive remain untouched.

Super Admin / Company Admin can disconnect Drive anytime. Stored access & refresh tokens are removed from the database, uploads stop for all users, and existing files remain 100% safe on Google Drive. Reconnect later with a single OAuth click — nothing is lost.

It moves to Trash for 30 days where you can Restore it or Delete Forever immediately. Admins can Empty Trash for the whole organization. After 30 days, Trash auto-purges permanently from Drive and the database.

Yes — PDFs, images, videos, audio and text files open in a secure in-app preview modal. Every preview is recorded in Activity Logs for compliance.

Yes. File Requests provide a public upload dropbox link, and External Share Links provide password-protected, expiring view/download links — both fully controlled and revocable by you.

The platform owner sets an expiry date per organization and records payments (invoice number auto-generated). Paid payments auto-extend the subscription. Companies see warning banners before expiry, and login is blocked after expiry until renewal.

Every login, logout, upload, download, preview, share, revoke, trash, restore, permanent delete, payment and settings change is written to Activity Logs with user, time and IP — filterable in-app and exportable as CSV.

Yes. Re-uploading a file with the same name in the same location creates a new version. Open Version History to view sizes/dates and restore any previous version safely.

Active Sessions shows every device with browser, IP and login time. You can revoke a single session, logout other devices, or logout all devices instantly. Idle sessions auto-expire after 30 minutes.

Yes — every tenant can set its own display name, logo URL and primary color (white-label). The login screen and dashboard reflect the company's brand.

Links use unguessable random tokens, optional bcrypt-hashed passwords, expiry dates, a download on/off toggle and view counters. Revoke anytime and the link dies instantly.

Yes — every file supports comment threads. Team members add comments with full attribution; authors and admins can delete them.

Secure.Multi-Tenant.Document Management.

One Platform. Unlimited Organizations.

Isolated workspaces with total data sovereignty.

Everything You Need to Stay Organized

Multi-Tenant Organizations

Self-Service Company Signup

Self-Service User Registration

Platform Owner Organizations Panel

Full System & Tenant Backup

One-Click Restore

Password Reset (Super Admin)

Skip & Cancel Uploads

Bulk Operations with Select All

Client-Side ZIP Download

OAuth 2.0 Auth Code Flow

Google Drive Disconnect

Auto User Drive Folder

Drive Connection Enforcement

Nested Subfolders (Unlimited Depth)

Breadcrumb Navigation

3-Dot Action Menu

Real-Time Upload Progress

Universal File Support

Recursive Drive Cleanup

Hierarchical Protection Cascade

CSRF + Rate-Limited Login

Google OAuth Login

Multi-Select Sharing + Revoke

9 Granular Admin Rights

Dashboard Stats & Greetings

Dark & Light Themes

Fully Responsive Design

Toast Notifications

Folder Sharing with Permissions

Trash & Restore (30-Day Safety Net)

In-App File Preview

Activity & Audit Logs

External Share Links

Billing, Invoices & Subscriptions

Subscription Expiry Control

Reports & Analytics

File Versioning & Restore

Favorites & Smart Filters

File Requests (Public Dropbox)

File Comments

White-Label Branding

Active Session Management

Secure Download Proxy

Enterprise-Grade Security Built In

CSRF Token Protection

Login Rate Limiting

Secure Session Cookies

SSL/TLS Verification

Secrets in Config File

SQL Injection Prevention

Upload Validation

Error Suppression

Password Hashing

OAuth 2.0 Authentication

100% Data Sovereignty

Protected Super Admin

Cross-Tenant Guards

GDPR-Ready Privacy

Active Session Management

Immutable Audit Trail

External Link Controls

Proxy Download Checks

5-Tier Role Hierarchy

Super Admin

Company Admin

Master Admin

Admin

User

Granular Permission Matrix

🆕 More Power Features

Two-Factor Authentication (2FA)

Forgot Password via Email

Retention Policy & Archive

Payment Proof Upload & Approval

Promo Codes & Campaigns

Secure.
Multi-Tenant.
Document Management.